Party & Charter Bus Prices: How to Calculate Your New Orleans Bus Rental Costs

Calculating Your Bus Rental Price

The price of a bus rental depends on several key factors. These include the size of the bus, features and amenities, number of passengers, mileage and route, duration of the rental, time of year, and more. We take all of these details into account when providing you with a custom price quote for your group’s needs. By answering a few quick questions, our reservations team can give you an accurate estimate within seconds. Read on to learn more about how each of these factors plays a role in determining your total bus rental cost.

Distance and Time Traveled

When preparing a quote, we first consider the pickup and drop off times and locations to determine total trip distance and duration. Buses may be rented hourly for local trips, daily for multi-day trips, or by mileage for long distances. For example, an hourly rental would suit transportation to a festival downtown or between Uptown and the French Quarter. We’d charge daily rates for shuttle service across several days of a conference at the Convention Center or trips out to the plantation museums up the River Road. Mileage fees fit journeys to other cities like Baton Rouge or Natchez. Whatever your New Orleans travels, Party Bus Company strives to offer competitive, customized pricing to meet your group’s needs. We’re happy to discuss special rates for repeat customers, weekday rentals, or last-minute trip changes.

The Season

Bus rental prices fluctuate depending on the season and local events. Prices tend to rise during the busy spring months of March through May when tourism peaks with festivals like Mardi Gras and French Quarter Fest. Summer brings conventions and families on vacation, keeping rates elevated through August. Fall events like Halloween, Voodoo Fest, and college football keep buses rolling at premium rates. Winter is slower with some exceptions – expect higher demand around New Year’s and Southern Decadence. To get the best deals, book your bus 3-6 months early, be flexible on dates, and avoid changing plans last-minute. Extra stops or mileage will incur additional fees regardless of prepayment. Following these tips will help you find an affordable bus for your New Orleans adventure no matter the season.

Where Your Trip Begins and Ends

The availability of charter buses depends on the city. Bigger cities like New Orleans and Baton Rouge have lots of buses, while smaller towns may have fewer options. Prices also consider “deadhead” – the unpaid miles a bus logs to reach your group. A bus driving 100 miles to pick you up will charge more than one across town. To keep your quote low, avoid remote start and end points when possible. Having exact pickup and dropoff addresses also helps us calculate deadhead precisely. Consider how far our buses must travel to understand why some routes cost more. With meetup points in all major Louisiana cities, we can transport your group affordably from anywhere in the state. Our extensive fleet means we can keep prices reasonable for your route.

The Size of Your Group

We offer a range of buses to fit groups of all sizes—from minibuses that seat 20 to 40 passengers, to full-sized coach buses that accommodate 50+ people. The type and size of vehicle you choose impacts the price. Our smallest buses, like minibuses and party buses, cost less per hour than our largest options. But they also fit fewer people. So if your group is large, multiple small buses may be more expensive overall than one motorcoach. Luxury buses with amenities like leather seats, TVs, and WiFi tend to cost more than basic models too. To get the best value, aim to fill as many seats as possible on whichever vehicle you select. The more riders you have, the less it will cost per person. And if you’re flexible on bus size, we can help you compare options to find the one that keeps your trip affordable.

How to Keep Costs Down

Book your bus 3-6 months in advance to lock in the best rates and ensure availability. Prices fluctuate based on demand, with April through June being the busy season. For lower rates, book during December through February. Consider the total cost split between passengers – the per person rate is often comparable to other transit options. Finalize your passenger count early so you don’t pay for unused seats or require a larger, more expensive bus last minute. Prices also vary by route and additional services. Avoid special events like Mardi Gras and Jazz Fest when rates spike. Factor in charges like parking fees if using stadium lots. Careful planning ensures you get the best bus for your group at the lowest price. Call early and we’ll find a rental to fit your trip and budget.

Book Your Bus Today!

Getting a fast quote for a bus rental is easy with New Orleans Party Buses—simply call 504-264-9422 or use our online booking tool to receive an instant price estimate tailored to your group’s needs. Specify the date, start and end locations, passenger count, and any special amenities you require. Within seconds our system will provide a custom quote for your review. Prefer to speak with a live booking agent? No problem, our experts are standing by 7 days a week to walk through options and provide quotes over the phone. We know booking transportation can feel overwhelming. Let our simple quoting process take the stress out of event planning. With real-time pricing at your fingertips, you can easily compare vehicles, weigh costs and extras, and reserve your ideal party bus hassle-free. So don’t wait, get an instant quote today and be on your way to booking the perfect wheels for your next big event!